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Accounting Assistant

Summary

This position reports to and is responsible to the Director of Finance. Position shares in the duties of accounts payable/receivable for PBA to ensure financial stability and working to minimize financial risk to the company.

Accountabilities

• To provide assistance to the Director of Finance by effectively managing the accounts receivable/payable functions by:
• Generating weekly and/or monthly underwriting invoices/statements (cash and trade) for mailing on issue date. In doing so, making sure that all invoices are properly recorded on all revenue, aging, and supplemental schedules, as deemed necessary, and updating all revenue projection supplemental sheets (i.e. radio, TV, NTR)
• Maintaining underwriting aging schedules based on account executive to be passed on to the account executive and subsequently to the Director of Sales for collection calls on delinquent accounts.
• Maintaining organization-wide aging schedule to reflect all non-sales invoices being sent and paid.
• Making all cash and cash equivalent bank deposits and maintaining the cash receipts supplemental schedule to be included into AETC, Inc.’s daily cash summary report.
• Updating all account executive commission statements based on sales receipts received daily, distributing copies of underwriter checks paid to each account executive, and updating aging reports to reflect payments.
• Maintaining the Radio and TV underwriting systems as it pertains to posting checks. Running all monthly reports and following all procedures for posting underwriting checks.
• Performing end-of-month procedures to include:
• Reconciliation of underwriting checks received to entries posted for radio and TV clients.
• Reconciliation of detail aging report to radio and TV system reports and subsequently to the general ledger.
• Provide to Director of Finance end of month summary of all invoices (cash and trade) sent to be used as sales revenue.
• Maintaining a filing system which consists of copies contracts, invoices, and checks paid for all of AETC, Inc.’s underwriting and non-underwriting clients.
• Analyze credit worthiness of existing and potential customers via financial information and trade references.
• Control and supervise collections.
• Assist the charge-backs process and its ultimate resolution.
• Provide cash flow projections based on sales budgets and customer profiles.
• Supervise data input of all underwriting and non-underwriting credits.
• Review all credits and/or bad-debt write-offs.
• Perform daily customer service activities as they relate to AR with the objective to increase collections from all customer amounts.
• Prepare & process credit card payments & file as necessary.
• Match invoices to receiving documents, post invoices into the computer system.
• Generate accounts payable and refund checks and research vendor statements, phone calls and discrepancies.
• Apply customer payments
• Research and solve payment discrepancies
• Process credit card payments and credits
• Make adjustments to accounts as needed
• Responsible for general ledger coding, data entry, communicating with vendors, statement research and approving invoices.
• Actively attend and participate in all mandatory meetings and/or organizational activities.
• Work with all departments to ensure clear and accurate communication to eliminate any potential problem areas.
• Other duties as assigned.

Knowledge and Skills

• Excellent attention to detail
• Works well in a team environment and has excellent organization and communication skills.
• Able to work with a diverse group of people
• Strong computer skills, 10 key, Proficient in MS Office
• Associate degree; or equivalent from a two-year college or technical school; or 2-3 years or more related experience and/or training; or equivalent combination of education and experience.

Language Skills

• Ability to read, analyzes, and interprets contracts.

Mathematical Skills

• Ability to apply basic mathematical equations and concepts.
• Thorough knowledge of accounting principles.

Reasoning Ability

• Ability to define problems collects data, establish facts, and draw valid conclusions.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Individuals may need to sit or stand as needed. May require walking primarily on a level surface for periodic periods through out the day. Reaching above shoulder heights, below the waist or Lifting as required filing documents or store materials throughout the workday. Proper lifting techniques required.

Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

For the most part ambient room temperatures, lighting and traditional office equipment as found in a typical office environment.

Submit resume to Human Resources.